Internally & Externally
CARE International in Timor-Leste – CITL
| Department/Project | COVID-19 and Health Systems Strengthening Support Project |
| Position Title | Senior Finance and Administration Officer (SFAO) for COVID-19 and Health Systems Strengthening Support Project |
| Position Grade | Grade 5 step 1 |
| Salary | From USD 779 Plus Benefit |
| Location of work | Dili |
| Position report to | Program Manager/Deputy Finance Manager-Program |
| Contract Period | 10 months with possible Extension |
| Applications required by | 5th of August 2022 |
| Application should include | CV and Application letter only |
| Application should be sent to | [email protected] |
INTRODUCTION:
CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.
CARE’s long term program will focus on women and girls in rural disadvantage areas with four priority areas: SRM Health and Rights, Women’s Economic Empowerment, Women’s Voice and Education.
Background to project:
The Timor-Leste COVID-19 and Health Systems Strengthening Support Project is a three-year project in Viqueque and Covalima, implemented by CARE International in Timor-Leste.
The project development objective (PDO) is to strengthen the capacities of communities in their preparedness for and response to COVID-19 and other health emergencies.
The PDO will be achieved by (i) strengthening the linkages and improving coordination between community-level institutions and formal government programs and services in the health sector; (ii) strengthening the capacity of community organizations; and (iii) improving community awareness, knowledge, attitudes, and behavior to COVID-19 and other health emergencies.
The project will work closely with the Government of Timor-Leste at national and sub-national level and with Suco (Village) Authorities and community leaders.
The intervention predominately targets rural locations, with a focus on vulnerable women and men, girls and boys (including people with disabilities), village health care workers and disaster management committees. The total expected number of direct beneficiaries of the project is approximately 33,000 individuals in two municipalities, Covalima and Viqueque. Approximately 50 percent of the direct beneficiaries are female.
POSITION SUMMARY:
This position will lead financial and administration management to ensure the final financial reporting and project closure are prepared as required by the donor. Specific responsibilities include, but are not limited to, verifying monthly expenditures in CITL budget, provide oversight of partner finance reporting, coordinate and collaborate with all agencies Finance and Administration team to ensure all the Donor Compliance is addressed.
REPORTING RELATIONSHIPS:
The position reports directly to the Program Manager as well Deputy Finance Manager-Program.
DUTIES AND RESPONSIBILITIES:
Accounting procedures and Financial Management
- Ensure the financial transaction for project expenditure are processed, authorized, verified and recorded properly in comply with CITL policy and procedures and donor requirement.
- Prepare and submit the new coding request to Care Australia and CITL
- Provide support to the regular finance operation such as book closure, payroll process, review FINSUN and journal as well as the preparation of country office budgeting and reporting
- Prepare the required journals and post into system after approved by DFM/FM
- Prepare the monthly budget versus actual/BvA report for projects and Provide the assistance to the DFMP in scheduling the BvA meetings and provide technical advice to the program team
- Prepare the final report and donor report according to the agreed timetable
- Partnership Financial Management – selection process, capacity assessment, Financial Reporting, risk management
- Provide Support to Partners in relation to Donor report and inquiries needed
- Review partner report and provide feedback to partner report incase mistake happen
- Organizing (and in some cases delivering) training to staff, managers and partners in all aspects of financial management and donor guidelines;
- Providing sufficient financial support issues for project team based in the field office
Banking and cash management
- Prepare the fund request for project implementation in Field Offices;
- Ensure proper cash management and distribution from the main office to local suppliers/staff;
- Ensure proper documentation for payment and deposit;
Audit and project closure
- Assist in audits (internal and external) conducted in-country
- Provide support for the CITL Finance Manager to respond to the CARE Australia, Partner and Donor’s queries.
- That internal controls exist to reduce financial risk and that CARE’s financial management information system is properly maintained and fully operational;
- Conduct the monthly finance spot-checks and verification of payments as required
- Ensure project closure procedures in the field office are per requirement and done in a timely manner; Provide assistance on final payment.
Administration Areas
- Liaise with the Logistic in Country Office and Project team to ensure the availability for office supplies and equipment for field office.
- Support the program administration including the procurement for the project such as office supplies, training supplies, materials for project implementation, phone credit, and IT equipment has, etc. and ensure the procurement process is done timely and properly.
- Collect and review timesheet for all CITL project staffs and submit to the CITL payroll team for payroll process
- Ensure relevant project documents are filed accordingly
- Ensure all the project functions and meetings are organized well and in timely manner;
- Maintain the project offices operation run smoothly
Travel and Event Management
- Provide support for staff who will travel in-country and overseas such as trip ticket, travel advance and acquittal, accommodation and transports
- Organize the project event including coordinate with the partners team if needed
- Conduct field visit and project site visits for CITL as needed
Others
- To proactively participate in the APPA process including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities
- Engage in emergency preparedness, assist in any emergency response as required;
- Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives; and
- Demonstrate an ongoing commitment to gender equality, diversity and child protection.
- Uphold and promote CARE’s commitment to Child Protection.
- Any other relevant task as assigned by the supervisor
EXPERIENCE AND QUALIFICATIONS:
- Minimum Bachelors’ degree in Accounting or equivalent preferably with recognized accountant qualification (CPA/CA/CMA) plus and/or minimum 5 years’ relevant work experience, preferably in International Non-Government Organization (INGO);
- Manage the finance technical function and implement procedures and processes, with minimal supervision;
- Proven experience in handling projects report from Japan funding project will be an advantage;
- Excellent written and verbal skills in Tetum and good English skills desirable;
- Demonstrated knowledge of and experience in finance software (SUN an advantage) and MS Office (Windows, Microsoft Word and Excel spreadsheets, etc.);
- Demonstrated high level organizational and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment;
- Demonstrated strong leadership, decision making, problem solving, planning, analytical and influencing skills;
- Demonstrated honesty, maintaining confidentiality, reliable and trustworthy;
- Demonstrated ability to take direction and to work as part of a team;
- A willingness to learn about CARE, gender equality and women’s empowerment activities; and
- Excellent numerical skills.
In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.
To apply to this position, please email or submit your application letter and Curriculum Vitae with three references (Please DO NOT attached the other documents) to [email protected] OR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by date deadline on 5th of August 2022. Only successful candidates will be contacted for the interview.
CARE is an equal opportunity employer committed to a diverse workplace. Women are strongly encouraged to apply.
CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedure to ensure a child-safe environment.