Internally & Externally
CARE International in Timor-Leste – CITL
| Department/Project | PSU (Program Support Unit) |
| Position Title | Deputy Finance Manager for Program |
| Position Grade | Grade 6 step 1 |
| Salary | From USD 974 Plus Benefit |
| Location of work | Dili Base with travel to field offices |
| Position report to | Finance Manager |
| Contract Period | 1 Year |
| Applications required by | 10th of July 2022 |
| Application should include | CV and Application letter only |
| Application should be sent to | [email protected] |
INTRODUCTION:
CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.
CARE’s long term program will focus on women and girls in rural disadvantage areas with four priority areas: SRM Health and Rights, Women’s Economic Empowerment, Women’s Voice and Education.
MAIN RESPONSIBILITIES:
- Program Financial Management: Provide support to FM in managing the finances for the programs, throughout the full project cycle, from the design phase until the closure phase in all CARE offices as follows:
- Provide support and information during the preparation of project proposal until submission such as budgeting, financial analysis, reporting processes and contract development
- Set up the new project (Tcodes, CoA, contract documents and filling) after approval from the donor including ensuring the Tcodes are posted into SUN properly
- Ensure the integrity of the General Ledger with no errors in coding and allocation
- Ensure adherence to finance policy in all accounting and financial transactions
- Ensure the safekeeping of accounting information and supporting documentation
- Maintain and improve the finance system and procedures (manual and computerized) as required
- Provide technical advice to Project/Program Managers relating to the financial reporting and:
- Ensure that the project finance officers provide timely, reliable and accurate support in the process of preparing Costed Work Plans (CWP) and monthly forecasts, monitoring project expenditure, the adjustment of journals, the budget review and amendments, project reporting, project acquittal and project auditing.
- Ensure the timely production of accurate and meaningful financial reports for senior management, HQ, budget holders and donors.
- Review and supervise the Senior Accountant and the Senior Finance Officer from program and work closely with the field finance officers in performing the project accounting according the COFM, other local policies and donor requirements in all CARE Offices.
- Respond to the finance queries from senior management, HQ, budget holders, donors and auditors
- Visit the project sites and partners when necessary
- Partnership Management:
- Take a lead on partnership financial management process – selection process, capacity assessment, Financial Reporting, risk management
- Conduct the final review on the partner financial reporting before uploading into system
- Provide support for the partner in term of financial management as needed (training, internal control, audit requirement etc)
4. Field Office Operation:
- Involve in setting up the new field office including conduct necessary finance training for field office staffs
- Ensure the sufficient resources (funds and skilled staffs) for finance operation in the field offices
- Work collaboratively with the base administrator, project staff and other departments to provide the sufficient support for field office operation
- Have regular visit to the field offices
- Recommend any improvement for finance operations in the field office
- Internal Controls (integrated with the overall Country Office internal control strategy):
- Provide support and advice to the FM relating the internal controls strategy and plans required in the country office and the field offices- Supervise the finance team to implement the internal control strategy and plans and report the updated progress to the FM
- Conduct the internal control checklist for the field office according COFM in regular time
- Taking part in fraud investigation if required
- Organize and facilitate fraud prevention training and other trainings related to internal control strategy and plans
- Finance team supervision, capacity building and leadership development:
- Prepare the annual appraisal develop the work plan and capacity development plan for Senior Accountant and Senior Finance Officers and contribute to the APPA process for Field office Finance Staff managed by Program.
- Organizing (and in some cases delivering) training of staff, managers and partners in all aspects of financial management and donor guidelines.
- Provide effective back-up when the absence of the FM and ensure the smooth finance operation during that time
- Other Tasks
- Assisting the audit conducted in-country
- Involve in SUN implementation including provide SUN training for new staff and work together with Finance CARE Australia and IT for issues on SUN.
- Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure a consistent application of, and compliance with, CARE safety and security policies and procedures
- Demonstrate understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity
- Uphold and promote CARE’s commitment to Child Protection
- Conducted yearly fraud training to all CITL staff member
EXPERIENCE AND QUALIFICATIONS:
- Undergraduate degree in Accounting or equivalent preferably with recognized accountant qualification (CPA/CA/CMA)
- Experience at least five years in supervisor accounting level, preferably in International NGO
- Experiences in handling projects report from various donors (EC, AUSAID, USAID etc) will be an advantage.
- Good written and verbal skills in the English language
- Demonstrated knowledge of and experience in finance softwares (SUN highly desirable) and MS Office (Windows, spreadsheets, etc.)
- Demonstrated leadership and managerial skills. Facilitator skill is an advantage
- Demonstrated the analytical skills and details oriented
- Proven ability to work under pressure and manage the workload to completing critical deadlines
- Demonstrated commitment to CARE values (Respect, Excellence, Diversity and Integrity) and teamwork.
In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.
To apply to this position, please email or submit your application letter and Curriculum Vitae with three references (Please DO NOT attached the other documents) to [email protected] OR to HR Unit, CARE International Timor-Leste, Bairo-Pitte, Dili, OR by email before or by date deadline on 10th of July 2022. Only successful candidates will be contacted for the interview.
CARE is an equal opportunity employer committed to a diverse workplace. Women are strongly encouraged to apply.
CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedure to ensure a child-safe environment.